General Information
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GENERAL INFORMATION

To apply for the following Passport Services at the Mission/Consulate in Germany it is necessary to fill up the application ONLINE

  • Fresh Passport,
  • Re-issue of Passport,
  • New Passport in Lieu of lost/damaged Passport,
  • Passport for Children up to 15 years of age
  • Addition of spouse name
  • Change of Surname after marriage
  • Change in passport particulars

Online application form is available at www.cgimunich.de -> Consular Services -> Passport Services -> Passportform or http://passport.gov.in/nri/Online.do

General Information

Important Points

[Consular surcharge of Euro 2.00 shall be levied on all consular services]

Transit passengers whose passport is lost/damaged will be issued only Machine Readable Passport. Issuance of Machine Readable Passport may take minimum of 15 working days. Under no circumstances hand written passports will be issued. Transit passengers whose passport is lost/damaged and returning to India can be issued an Emergency Certificate (handwritten), if they desire so.

All Passports will be issued only after verifying credentials of the applicants.


New passport in lieu of lost or damaged passport will be issued for full validity of 10 years.

Passport can be re-issued one year before expiry of current passport.

1.Re-issue of passport on completion of validity of current passport

  • Prescribed Application for http://passport.gov.in/nri/Online.do
  • Note: While filling the application form it may be noted that the field ‘INDIAN MISSION’ will always be Germany-Munich. The field ‘SERVICE DESIRED’ will be RE-ISSUE OF PASSPORT. The field ‘ADDRESS TO BE PRINTED IN PASSPORT’ should always contain the address as printed on the Current passport. If there is any change of address, proof of address may be furnished as described on the last page of this document. For any other changes appropriate proof may be provided. They shall be accepted only at the counter on the satisfaction of the Consular Officer. For change of signature, the application form needs to be signed at the counter in front of the Consular Officer. After printing out the application form please fill in the additional details as per requirement.

    • 02 recent passport photographs measuring 50x50mm without border and showing full frontal view of the person’s head and shoulders having a white or light colored background. No glare if wearing glasses
    • Original Passport with copy of same (First page and last page).
    • Copy of Visa/Aufenthaltstitel
    • Copy of Meldebescheinigung (Proof of residency/address)
    • Expected Service Time 4-6 weeks

    Normal passport Fee - EUR 62.00 (Euro 60.00 + Euro 2.00) –Cash

    Jumbo passport- EUR 77.00 (Euro 75.00 + Euro 2.00) – Cash

    Incorrect and incomplete application forms will not be processed. Application can be either submitted at the Counter on any working day between 0930 and 1230 hrs or sent by post.

    .................................................................................................................

    2.Re-issue of passport due to exhaustion of pages

    Note: While filling the application form it may be noted that the field ‘INDIAN MISSION’ will always be Germany-Munich. The field ‘SERVICE DESIRED’ will be RE-ISSUE OF PASSPORT. The field ‘ADDRESS TO BE PRINTED IN PASSPORT’ should always contain the address as printed on the Current passport. If there is any change of address, proof of address may be furnished as described on the last page of this document. For any other changes appropriate proof may be provided. They shall be accepted only at the counter on the satisfaction of the Consular Officer. For change of signature, the application form needs to be signed at the counter in front of the Consular Officer. After printing out the application form please fill in the additional details as per requirement.

    • 02 recent passport photographs measuring 50x50mm without border and showing full frontal view of the person’s head and shoulders having a white or light colored background. No glare if wearing glasses
    • Original Passport with copy of same (First page and last page).
    • Copy of Visa/Aufenthaltstitel
    • Expected Service Time 4-6 weeks
    • Copy of Meldebescheinigung (Proof of residency/address)

    Note: (i) Fresh passport for 10 year validity will be issued instead of additional booklet.

    (ii) It is necessary to submit the current passport at the time of applying for re-issue of passport which will be
    cancelled and returned to the applicant. In case, existing passport cannot be submitted to the Consulate, an undertaking must be submitted with the application giving reasons of non-submission of current passport.

    Normal passport Fee - EUR 62.00 (Euro 60.00 + Euro 2.00) – Cash

    Jumbo passport- EUR 77.00 (Euro 75.00 + Euro 2.00) – Cash

    Incorrect and incomplete application forms will not be processed. Application can be either submitted at the Counter on any working day between 0930 and 1230 hrs or sent by post.

    .................................................................................................................

    3.Duplicate passport in lieu of lost or damaged passport

    Note: While filling the application form it may be noted that the field ‘INDIAN MISSION’ will always be Germany-Munich. The field ‘SERVICE DESIRED’ will be RE-ISSUE OF PASSPORT. The field ‘ADDRESS TO BE PRINTED IN PASSPORT’ should always contain the address as printed on the Current passport. If there is any change of address, proof of address may be furnished as described on the last page of this document. For any other changes appropriate proof may be provided. They shall be accepted only at the counter on the satisfaction of the Consular Officer. For change of signature, the application form needs to be signed at the counter in front of the Consular Officer. After printing out the application form please fill in the additional details as per requirement.

    • 02 recent passport photographs measuring 50x50mm without border and showing full frontal view of the person’s head and shoulders having a white or light colored background. No glare if wearing glasses
    • Photocopy of the lost passport (first page and last page). Passport in original in case of damaged passport
    • Police report, in original, for the lost passport containing the lost passport number.
    • Letter from Auslaenderbehoerde stating reason for stay permit (for persons whose passport does not contain valid visa for Germany).
    • An Affidavit regarding loss regarding loss of passport/damaged passport.

    (In case of frequent loss/damage of passport, additional penalty will be separately charged and decided on a case to case basis).

    • Copy of Meldebescheinigung (Proof of residency/address)
    • Copy of Visa/Aufenthaltstitel
    • Expected Service Time 4-6 weeks

    Normal passport Fee - EUR 112.00 (Euro 110.00 + Euro 2.00)

    Jumbo passport- EUR 132.00 (Euro 130.00 + Euro 2.00) (in addition Eur 12.00 will be charged for each affidavit)

    Incorrect and incomplete application forms will not be processed. Application can be either submitted at the Counter on any working day between 0930 and 1230 hrs.

    .................................................................................................................

    4.Passport for children below 18 years of age

    Note: Note: While filling the application form it may be noted that the field ‘INDIAN MISSION’ will always be Germany-Munich. The field ‘SERVICE DESIRED’ will be RE-ISSUE OF PASSPORT. The field ‘ADDRESS TO BE PRINTED IN PASSPORT’ should always contain the address as printed on the Current passport. If there is any change of address, proof of address may be furnished as described on the last page of this document. For any other changes appropriate proof may be provided. They shall be accepted only at the counter on the satisfaction of the Consular Officer. For change of signature, the application form needs to be signed at the counter in front of the Consular Officer. After printing out the application form please fill in the additional details as per requirement.

    • 02 recent passport photographs measuring 50x50mm without border and showing full frontal view of the person’s head and shoulders having a white or light colored background. No glare if wearing glasses
    • Copy of Visa/Aufenthaltstitel
    • Original passport and copy of the same(first page and last page)
    • Copy of Meldebescheinigung (Proof of residency/address)
    • Consent Letter from parents
    • Attested copies of parents' passports and residencpermits
    • Expected Service Time 4-6 weeks
    • Note: The passport will be valid for five years.

    Fee - EUR 42, 00 (Eur 40.00 + Eur 2.00)

    Incorrect and incomplete application forms will not be processed. Application can be either submitted at the Counter on any working day between 0930 and 1230 hrs or sent by post.

    .................................................................................................................

    5.Passport to a new born child

    Note: While filling the application form it may be noted that the field ‘INDIAN MISSION’ will always be Germany-Munich. The field ‘SERVICE DESIRED’ will be RE-ISSUE OF PASSPORT. The field ‘ADDRESS TO BE PRINTED IN PASSPORT’ should always contain the address as printed on the Current passport. If there is any change of address, proof of address may be furnished as described on the last page of this document. For any other changes appropriate proof may be provided. They shall be accepted only at the counter on the satisfaction of the Consular Officer. For change of signature, the application form needs to be signed at the counter in front of the Consular Officer. After printing out the application form please fill in the additional details as per requirement.

    • 02 recent passport photographs measuring 50x50mm without border and showing full frontal view of the person’s head and shoulders having a white or light colored background. No glare if wearing glasses
    • Birth certificate in original along with its copy
    • Attested marriage certificate of parents, if spouse not endorsed in passport.
    • Original passports of parents along with its copies (first and last pages) and residence permits
    • Consent Letter from parents
    • Expected Service Time 4-6 weeks
    • Letter from German authorities confirming that the child has not been issued any German document or self explanatiory letter duly signed by parents
    • Filled up form for registration of birth http://indiancitizenshiponline.nic.in/ic_form_public.aspx

    Click on the option (Registration of birth of a minor child at an Indian consulate under section 4(1) of the citizenship act, 1955) – The Registration form should be signed in front of the Consular Officer

    • Copy of Meldebescheinigung (Proof of residency/address)

    For a child born in Germany to be registered as an Indian citizen the application must be made within one year of the child's birth on the prescribed form. At least one of the child's parents must be an Indian citizen at the time of applying. Enclose passports of both parents and a full version birth certificate of the child with photocopies of the birth certificate along with the application. In case more than one year has elapsed since the birth of child, an affidavit needs to be submitted stating that the child has not acquired German nationality. Local authorities should also confirm non-acquisition of German Nationality by the child. In case more than seven years have elapsed since the birth of the child, the matter would have to be referred to relevant authorities in India.The passport issued is valid for five years.

    Fee - EUR 42, 00 (Eur 40.00+ Eur 2.00) + EUR 27, 00 (Eur 25.00+ Eur 2.00) – Birth Certificate
    Applicant shall apply in person

    Incorrect and incomplete application forms will not be processed. Application can be either submitted at the Counter on any working day between 0930 and 1230 hrs.

    .................................................................................................................

    6. Replacement of booklet due to change in appearance

    Note: While filling the application form it may be noted that the field ‘INDIAN MISSION’ will always be Germany-Munich. The field ‘SERVICE DESIRED’ will be RE-ISSUE OF PASSPORT. The field ‘ADDRESS TO BE PRINTED IN PASSPORT’ should always contain the address as printed on the Current passport. If there is any change of address, proof of address may be furnished as described on the last page of this document. For any other changes appropriate proof may be provided. They shall be accepted only at the counter on the satisfaction of the Consular Officer. For change of signature, the application form needs to be signed at the counter in front of the Consular Officer. After printing out the application form please fill in the additional details as per requirement.

    • 02 recent passport photographs measuring 50x50mm without border and showing full frontal view of the person’s head and shoulders having a white or light colored background. No glare if wearing glasses
    • Original Passport and copy of the same(first page and last page)
    • Affidavit to be signed in front of Consular Officer
    • Copy of Meldebescheinigung(Proof of residency/address)
    • Expected Service Time 4-6 weeks

    A fresh passport will be issued. Applicant has to apply in person as he is required to sign the affidavit in front of consular officer.

    Normal passport Fee - EUR 62.00 (Euro 60.00 + Euro 2.00) + EUR 14, 00 (Eur 12.00+ Eur 2.00)

    Jumbo passport- EUR 77.00 (Euro 75.00 + Euro 2.00) + EUR 14, 00 (Eur 12.00+ Eur 2.00)

    Incorrect and incomplete application forms will not be processed. Application can be either submitted at the Counter on any working day between 0930 and 1230 hrs.

    .................................................................................................................

    7. Replacement of passport due to change of name (for reasons other than marriage or divorce)

    • Prescribed Application form http://passport.gov.in/nri/Online.do
    • 02 recent passport photographs measuring 50x50mm without border and showing full frontal view of the person’s head and shoulders having a white or light colored background. No glare if wearing glasses
    • Original passport and copy of the same(first page and last page)
    • Copy of Visa/Aufenthaltstitel
    • Clippings of two local newspapers or the Gazette Notification of the concerned State Government
    • Copy of at least two documents issued in new name
    • Affidavit for change of name. In the case of split of family name from first name, newspaper clipping or any other document is not required. However, an affidavit in this case is required to be submitted.
    • Expected Service Time 4-6 weeks

    Normal passport Fee - EUR 62.00 (Euro 60.00 + Euro 2.00) + EUR 14, 00 (Eur 12.00+ Eur 2.00) Jumbo passport- EUR 77.00 (Euro 75.00 + Euro 2.00) + EUR 14, 00 (Eur 12.00+ Eur 2.00)

    Applicant has to apply in person as he is required to sign the affidavit in front of consular officer.

    Note: While filling the application form it may be noted that the field ‘INDIAN MISSION’ will always be Germany-Munich. The field ‘SERVICE DESIRED’ will be RE-ISSUE OF PASSPORT. The field ‘ADDRESS TO BE PRINTED IN PASSPORT’ should always contain the address as printed on the Current passport. If there is any change of address, proof of address may be furnished as described on the last page of this document. For any other changes appropriate proof may be provided. They shall be accepted only at the counter on the satisfaction of the Consular Officer. For change of signature, the application form needs to be signed at the counter in front of the Consular Officer. After printing out the application form please fill in the additional details as per requirement.

    Application must be submitted at the Counter on any working day between 0930 and 1230 hrs

    Incorrect and incomplete application forms will not be processed. Application can be either submitted at the Counter on any working day between 0930 and 1230 hrs.

    .................................................................................................................

    8. Replacement of passport due to change of name after marriage, inclusion of spouse name remarriage or divorce.

    Application must be submitted at the Counter on any working day between 0930 and 1230 hrs

    Note: While filling the application form it may be noted that the field ‘INDIAN MISSION’ will always be Germany-Munich. The field ‘SERVICE DESIRED’ will be RE-ISSUE OF PASSPORT. The field ‘ADDRESS TO BE PRINTED IN PASSPORT’ should always contain the address as printed on the Current passport. If there is any change of address, proof of address may be furnished as described on the last page of this document. For any other changes appropriate proof may be provided. They shall be accepted only at the counter on the satisfaction of the Consular Officer. For change of signature, the application form needs to be signed at the counter in front of the Consular Officer. After printing out the application form please fill in the additional details as per requirement.

    • 02 recent passport photographs measuring 50x50mm without border and showing full frontal view of the person’s head and shoulders having a white or light colored background. No glare if wearing glasses
    • Original Passport and copy of the same(first page and last page)
    • Copy of Meldebescheinigung(Proof of residency/address)
    • Expected Service Time 4-6 weeks

    Normal passport Fee - EUR 62.00 (Euro 60.00 + Euro 2.00) + EUR 14, 00 (Eur 12.00+ Eur 2.00) Jumbo passport- EUR 77.00 (Euro 75.00 + Euro 2.00) + EUR 14, 00 (Eur 12.00+ Eur 2.00)

    Applicant has to apply in person as he is required to sign the affidavit in front of consular officer.

    Incorrect and incomplete application forms will not be processed. Application can be either submitted at the Counter on any working day between 0930 and 1230 hrs or sent by post.

    Postal applications Bank details.
    Account Name: Indisches Konsulat
    Bank: Hypovereinsbank, Muenchen
    Account No. 658709488
    Bank code: 700 202 70
    IBAN: DE70700202700658709488
    BIC: HYVEDEMMXXX

    .................................................................................................................

    Proof of Address (For Proof of Address attach one of the following documents)

     

    Water Bill(at least 2 bills are required - One bill should of be of last year and the other bill

    a.

    of current year)

     

    Telephone (landline or postpaid mobile bill) (at least 2 bills are required - One bill should

    b.

    of be of last year and the other bill of current year)

     

    Electricity bill(at least 2 bills are required - One bill should of be of last year and the other

    c.

    bill of current year)

    d.

    Income Tax Assessment Order

    e.

    Election Commission Photo ID card

    f.

    Gas connection bill

     

    Certificate from Employer of reputed and widely known companies on letter head (Only

     

    public limited companies can give address proof on company letter head along with seal.

    g.

    Computerised print-outs shall not be entertained)

     

    Spouse’s passport copy (First and last page including family details), (provided the

    h.

    applicant’s present address matches the address mentioned in the spouse’s passport)

     

    Applicant’s current and valid ration card

     

    NOTE: If any applicant submits only ration card as proof of address, it should be

    i.

    accompanied by one more proof of address out of the given categories.

    j.

    Parent’s passport copy, in case of minors (First and last page)

     

    Aadhaar Letter/ Card(If a Adhaar card issuance date is less than a year from passport

     

    application processing date, it should be accompanied by one more proof of address out

    k.

    of the given categories)

    l.

    Registered Rent Agreement (for a period of more than one year)

    m.

    Photo passbook of running Bank Account (Scheduled Public Sector Banks, Scheduled

    Private Sector Indian Banks and Regional Rural Banks only)

     
     
     


    Public dealing hours for passports, OCI and other consular documents is Monday till Friday from 09:30 - 12:30 hours


    For Passport, OCI and consular matters - please contact passport.munich@mea.gov.in giving applicant's personal details and Web File No.

    Visa queries and applications should be submitted to International Visa Services (http://ivs-germany.com).   In case of any problem, visa section of the Consulate can be contacted through cons.munich@mea.gov.in.  Please furnish Web File No. while communicating.


    Commercial Representative / Consul (E&C) Mr. Asheesh Gupta may be contacted at com.munich@mea.gov.in for commercial matters.

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